How Estimate Rocket Can Help

We’ve helped many contractors transition from discontinued or legacy estimating systems. Our team understands the challenges—from data migration to retraining crews—because we’ve guided companies through this process many times.

If you're navigating a software shutdown, we can:

• Review your existing setup
• Share best practices for transitioning smoothly
• Help you compare options
• Support your onboarding if you choose to move forward

Whether you ultimately choose Estimate Rocket or not, we're here to help contractors stay in control during a potentially stressful time of change.

Real-World Example Affecting Contractors

Across the industries we server, we've recently become aware, from many painting contractors that are being faced with an unexpected transition.

PEP Cloud announced it will shut down by February 2026, giving it's customers limited time to secure data, evaluate replacement software and prepare their teams. While timing does avoid the peak season for some, it still overlaps with critical estimating and scheduling cycles for many contractors. 

Act Quickly to Secure Your Data

Before anything else, safeguard the information that keeps your business running.

Export and download:

• Client lists
• Project history
• Products, services and pricing
• Proposal templates and item libraries
• Document Formatting and samples

Most platforms allow exports to CSV or Excel type files. Complete this step early - waiting increases the risk of outages, limited support or disappearing access.

Plan Your Transition to a New Platform

Once your data is secure, begin evaluating the next solution. Switching systems doesn't have to be chaotic if you use a structured approach.

Questions to ask when evaluating alternatives

• Is the workflow similar to what my team already knows? Familiarity shortens training time and reduces mistakes.
• How strong is onboarding and setup support? Some platforms offer free assistance, others fee based assistance and others leave you to figure things out.
• Will I lose functionality? If the new software requires add-on tools or multiple subscriptions, complexity and costs can climb quickly.
• Will my business continuity be protected? The best platforms help your team continue serving clients with out downtime.
• Contractors often underestimate how much setup and training influence long-term success. Your next system should feel like a step forward — not a patch job. 

Understanding Long-Term Considerations

When choosing a replacement, use this as an opportunity to look beyond immediate needs.

Key long-term factors

• Ability to scale with your business
• Ongoing release updates and prompt customer support
• Transparent data ownership
• Stability and reputation of the vendor

A dependable software partner reduces risk and gives you confidence that today's solutions will still server your business in the future.

What to Look For in a Replacement System

A modern estimating platform should support both your sales (estimates) and production (work orders) workflow - not force you into additional tools or subscriptions.

Look for features such as:

• Fast, accurate estimating
• Area - measurement based pricing
• Budgeted labor hours for employees / crews
• Project management tools for managers and field teams
• Expense tracking and profitability insights
• Flexible subscriptions without long-term lock-ins

Annual plans with deep discounts often mask missing features that only become evident after months of reals use.

The right system should simplify your operations - not complicate them. 

Estimate Rocket as a Replacement Platform

Estimate Rocket offers the stability of a platform that has been in business for 12 years. We listen to the concerns of our customers when adding features to the product. Regular product updates keep the software fresh and usable for businesses from 1 user to 100+ users.

We offer:

• An estimating platform for estimates / proposals to quickly be generated in the field
• A platform that digests room / area measurements into a functional budgeted time and material shopping list
• A team that understands the platform as well as the industry
• The flexibility to estimate in more than just a single industry
• Tools that allow for the work to be scheduled and managed between employees and crews
• Tools that allow for fluid communication with the client and the team
• Work orders that allow employee to punch against projects as well as other project expenses to be tracked.
• Full reporting capabilities including profitability, sales and accountability scoreboards
• Monthly subscriptions with no up-front commitments

Reach out today if you have additional questions - support@estimaterocket.com

Estimate Rocket is simple to use 

Adding an Interior Room to a Painting project in less than 2 minutes

Keys to Staying in Control when your Software Partner is Closing

• Get copies of all your existing data
• Export the existing data, if possible, into spreadsheet / CSV files
• Research a new vendor for your software needs
• Research solutions fully and don't settle for something that will force you to subscribe to other platforms to properly run your business
• Separate platforms increase training cycles for your employees and affect your bottom line because of extra subscriptions
• Find a replacement that will minimize your business continuity